In the case of business Zoom accounts, the following data is transferred to Zoom after login and confirmation by the user (registration process):

• Pseudonym, otherwise, optionally, the full name (display name) as well as first name(s) and last names as separate fields

• Language settings

• The name of the institution

• Optional: job title, telephone number, place, company or institution

• Registration password

• If you log in with another Zoom account, the personal data stored there will be processed

• If you connect to a Zoom room (in the browser or via client) as a guest without logging in using a Zoom account, you will be asked to choose an alias for yourself so that you do not have to disclose your name to Zoom

• If you connect via telephone dial-in, your telephone number will be processed

• Video, Audio, and Text Data: Video data, if you have enabled the camera of your end device; Audio data, if you have enabled the microphone of your end device; Text data, if the chat, question, or poll feature is used.

• Meeting Metadata: Meeting duration; Start and end (time) of persons’ participation, Name and description of the meeting, Scheduled date/time of the meeting, Chat status, IP addresses of the end devices used for participation as well as other device/hardware information (MAC address, other device IDs (UDID), device type, operating system type and version, client version, camera type, microphone or speaker, type of connection, etc.), approximate location for establishing a connection to the nearest Zoom data center

• Meeting Recordings: mp4 of all video and audio recordings and presentations, m4a of all audio recordings, Text file of all annotations, chats, audio log file, Audio log file and other information shared while using the service

• ARTSCENICO’s full name, official email address, billing and procurement data

In any case, video and audio data contain your likeness as well as your voice as personal data as defined by Article 4(1) GDPR, as the data relates to you as an identified or identifiable natural person. In addition, the content of your contributions may allow conclusions about your person. The IP address and device/hardware information may also allow conclusions about your person and are therefore to be treated as personal data.

The text within the chat feature is saved in a separate file and is not part of the video in the event of recording.

For further information on data processing when using Zoom, please visit Zoom Privacy and Security. Please note that this is an external website operated by Zoom Video Communications, Inc. under its own responsibility and that personal data is processed when you visit the website.

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We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.Where data is collected on the basis of consent, we will seek renewal of consent eventually.

The data mentioned above will be processed as long as it is required for the execution of the online meetings and related services. This does not apply if, by way of derogation, a longer storage or retention period is required by law or is necessary for law enforcement within the statutory limitation periods. If data is only retained for the aforementioned purposes, data access is limited to the extent necessary for this purpose.If the online meeting is recorded, you will be informed of this via a prior notice from the ARTSCENICO and/or via technical signaling. You can disable your camera and microphone independently and leave the meeting at any time. With recording, the data of the audio and video stream and optionally the messages in the chat, question, or poll feature are stored and remain stored beyond the duration of the meeting. The recordings stored on the cloud servers of the provider of “Zoom” are automatically deleted after 30 days at the latest. If online meetings are not recorded, the provider states that it does not store the meeting content after the meeting is over. If you are logged in with a Zoom account, online meeting reports (meeting metadata, telephone dial-in data, questions and answers in webinars, poll feature in webinars) can be stored in Zoom for up to one month.

When Zoom is used, personal data is processed outside the EU/EEA. The transfer of data takes place on the basis of standard data protection clauses of the EU Commission as an appropriate guarantee for an adequate level of data protection in accordance with Article 46(2) c) GDPR. Zoom is configured in such a way that the data collected directly during online meetings (such as image, sound, meeting content) is generally processed at the nearest server location, and thus regularly within the EU, and otherwise exclusively on US servers. The remaining so-called metadata is processed on US servers.

Since Zoom meetings require the sound and image of the speaker to be transmitted to a large number of people in high quality, the connection does not use end-to-end encryption, but transport encryption. On October 14, 2020, Zoom announced the technical preview of an end-to-end encryption (E2EE). Currently, the following features are not usable in conjunction with E2EE encryption: e.g. entering before the host, cloud recording, streaming, live transcription, breakout rooms, polling, 1:1 privacy chat, and meeting responses. Please note that we have no direct influence on the security of data when using cloud services. Although ARTSCENICO has configured the service to minimize data, we nevertheless ask that you do not disclose an unnecessarily large amount of data about yourself.

With regard to your personal data, you have the following rights:

• Right to withdraw your consent with effect for the future (Article 7(3) GDPR)

• Right to confirmation as to whether your personal data is being processed and right to information about the data processed, further information about the data processing and copies of the data (Article 15 GDPR)

• Right to rectification or completion of inaccurate or incomplete data (Article 16 GDPR)

• Right to immediate erasure of your personal data (Article 17 GDPR)

• Right to restriction of processing (Article 18 GDPR)

• Right to receive the data in a structured, common, and machine-readable format, provided that the processing is based on consent in accordance with Article 6(1), subparagraph 1, a) or Article 9(2) a), or on a contract in accordance with Article 6(1), subparagraph 1, b), and no exception applies (Article 20 GDPR)

• You also have the right to complain to a supervisory authority about the processing of your personal data by ARTSCENICO (Article 77 GDPR).

• You have the right to object to the future processing of your data, provided that the data is processed in accordance with Article 6(1), subparagraph 1, a) or c) GDPR.

A full summary of your legal rights over your data can be found on the following site: https://gdpr.eu/tag/gdpr/ If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us. Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

The content of the events and all materials (documents, recordings provided, etc.) is – unless indicated otherwise – the intellectual property of the speaker in question and protected by copyright. It may only be used by you as a person registered for the event. In particular, publication, reproduction, passing on, or processing, in whole or in part, are not permitted, nor is the recording of an event in audio or video or by means of screenshots. The unauthorized publication of a recording violates the participants’ right to the spoken word or the right to one’s own image. Any misuse may result in legal action. As a participant, you agree to respect the copyrights and to only use the (live) video conferences individually for your own use within the scope of the invitation by ARTSCENICO.

If ARTSCENICO is recording a meeting it is for lawful, fair and transparent use on ARTSCENICO related channels only. Before and during the registration to a meeting you will be informed, that the meeting you are registering for might be recorded and used as means to promote ARTSCENICO on its own channels (Website, Instagram). If you are registering, you are consenting to potentially being recorded and the usage of said recording as explained above. You have the right to withdraw consent, to not participate, to participate but without using your camera or contributing spoken words – in which case your chosen username might still be in sight. In consenting to participation and being recorded, you renounce your right to assert the right to your own image or spoken words.

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website. Where cookies are used to collect personal data, we list these purposes in section 1 above, along with other personal data that we collect. However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users’ computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. Find Google’s privacy policy available here.

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we’ll notify people whose personal data we hold and is affected.

ARTSCENICO – European Federation for Costume & Production Design

c/o CST, 9 rue Baudoin

75013 Paris, France

office(at)artscenico.com

Association loi 1901 n° W751252536, registered 31/05/2019

ARTSCENICO – European Federation for Costume & Production Design

c/o CST, 9 rue Baudoin

75013 Paris, France

office(at)artscenico.com

Association loi 1901 n° W751252536, registered 31/05/2019Höllers Büro für IT-Dienstleistungen

Inhaber: Dipl.Ing. Michael Höller

1150 Wien, Lehnergasse 5

0043 1 715 78 70

office(at)hoellers-buero.at

If you require any more information or have any questions about our site’s disclaimer, please feel free to contact us by email at office(at)artscenico.com

All the information on this website – www.artscenico.com – is published in good faith and for general information purpose only. ARTSCENICO does not make any warranties about the completeness, reliability and accuracy of this information. Any action you take upon the information you find on this website, is strictly at your own risk. ARTSCENICO will not be liable for any losses and/or damages in connection with the use of our website. Our Disclaimer was generated with the help of the Disclaimer Generator.

From our website, you can visit other websites by following hyperlinks to such external sites. While we strive to provide only quality links to useful and ethical websites, we have no control over the content and nature of these sites. These links to other websites do not imply a recommendation for all the content found on these sites. Site owners and content may change without notice and may occur before we have the opportunity to remove a link which may have gone ‘bad’.

Please be also aware that when you leave our website, other sites may have different privacy policies and terms which are beyond our control. Please be sure to check the Privacy Policies of these sites as well as their “Terms of Service” before engaging in any business or uploading any information.

You acknowledge that content available through the Website, including, without limitation, content in the form of text, graphics, software, music, sound, photographs, and videos (collectively, the “Intellectual Property”), is protected by copyright law, trademark law, patent law, and/or other proprietary rights and laws. All images displayed on this website are the sole property of the authors stated.If by any means you are the author or owner of an image we used without your consent or citing your name properly, we dearly apologise for this inconvenience. Please write us an email and we will sort things out.You are hereby granted a nonexclusive, nontransferable, revocable, limited license to view content retrieved from the Website for your personal, noncommercial purposes, provided that you do not remove or obscure the copyright notice or other notices displayed on or included with the content.

You may not download, transmit, reproduce, copy, reprint, modify, rewrite, create derivative works from, distribute, publicly display, publicly perform, license, lease, transfer or sell content retrieved from the Website in any way, for any public or commercial use or provide it to any commercial source, including other websites, regardless of whether or not you receive compensation, without the express, prior written permission of ARTSCENICO or the copyright owners cited.

Please be also advised that any and all pictures published on our website cannot be reproduced, disclosed or otherwise disseminated without the written authorization of their author, who is duly specified. ARTSCENICO will not be meant responsible for any uncorrect utilization of the relevant material and reserves any and all rights for any illegal use of such photos by third parties all over the world.

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